Therapists & Counselors
Intake forms and scheduling eat the week. Your agent handles first contact, booking, and reminders — so you stay with clients.
Deploy in minutes · Enterprise-ready security
Intake outside the room
Configure fit screening and policies, connect scheduling, and handle inquiries without interrupting sessions.
Add your website — modalities, insurance vs private pay, crisis routing, and intake questions — compliant first conversations.
Consult slots on your calendar, secure email confirmations, and reminders that cut no-shows.
After-hours inquiries get screened and booked — your calendar fills without admin eating session time.
English, Spanish, French, German, Portuguese, Arabic, Chinese, Hindi, Japanese, Korean, Italian, Vietnamese, Arabic, Arabic, Bengali, Indonesian, Portuguese, Russian, Spanish, Turkish
Operational scenarios
New inquiries, scheduling back-and-forth, and reminders that slip when the day runs long.
Someone finds you at 1am, fills a form, and hears nothing until Monday — by then they've gone quiet or booked elsewhere.
Inquiries go cold overnight
Every inquiry met instantly
Your agent replies with warmth, gathers basics, and books your next open slot. They wake up heard and scheduled.
Manual emails get buried. A no-show costs a full session slot and another round of phone tag.
Empty hours, lost income
Fuller book, fewer gaps
Friendly reminders 24 hours and 2 hours out. Reschedules happen immediately; open slots can fill from waitlist.
Prospect asks if you take their plan — you are in session until 4pm. They book with a practice that answered in five minutes.
Insurance questions go unanswered
Coverage answered, consult booked
Your agent confirms in-network status, explains self-pay vs insurance intake, and books the consult — no clinical advice, just clear logistics.
A Thursday 3pm opens up. Three people wanted that window last week — nobody gets the text because you are between clients.
Empty slots, silent waitlist
Cancellations refilled fast
Cancellation triggers waitlist outreach in order. Open hours fill without you playing phone tag between sessions.
Customer experience
Warm, helpful replies at the speed they expect — so nobody waits on hold or wonders if you got their message.
Calls, texts, and DMs get a real response — not voicemail or silence.
Nights, weekends, and your busiest hours — customers never hit a dead end.
Helpful answers that feel human — taking care of people, not running a phone tree.
Sales objections
Screen fit, book consults, and reduce no-shows with gentle reminders.
Your clients are vulnerable. You spend ~8 hours a week on scheduling and intake — but a robot feels wrong.
First messages stay warm and human: set expectations, book, escalate. You keep the clinical relationship; admin stops owning your week.
Four therapists, rising inquiries, missed intake calls — a full-time front desk isn't in the budget.
One agent handles intake across providers, routes by specialty, and books within each calendar. Scale without a new hire.
You will not risk patient trust for convenience. Vendors promise "AI receptionist" with vague compliance language.
Scoped OAuth, no passwords in prompts, intake only — crisis routing to 988/911, escalate to staff. You control what is collected and what is sent.
Senior clinicians carry their own scheduling while associates flood the shared inbox. Response time varies by who is on admin duty.
One intake playbook per provider: specialty routing, calendar rules, and consistent first reply — every clinician gets the same front door.
Growth
Waitlist nurture and rebooking nudges that respect boundaries.
Clients leave feeling better but never refer — and asking months later feels awkward.
Referrals by accident
A gentle check-in weeks later invites sharing your info — appropriate, low-pressure, referral-friendly.
Grateful clients referPsychology Today (or site) views spike, then stall. Slow follow-up kills conversion.
Views without clients
Instant engagement plus a soft nudge for anyone who didn't book: more views become sessions.
Inquiries that convertNew Year resolutions spike searches, then your book thins in February. Past clients who finished care never hear from you.
Quiet months, no nurture
Gentle check-ins to graduated clients and waitlist nudges for people who inquired but never booked — fill gaps without cold outreach.
Past inquiries re-engagedYou run a monthly anxiety group. One Instagram post. Regular clients would come if they knew — you never follow up.
Events nobody sees
Targeted invite to clients who match the topic with a one-tap hold on open seats — groups fill before you discount the room.
Right clients invitedYour stack
Google Calendar consult slots, Gmail intake, Zoom telehealth links, and Stripe for self-pay.
Manage your session schedule and availability windows
Send intake forms, confirmations, and session reminders
Auto-generate telehealth links for virtual sessions
Collect session payments and manage billing
Connect via OAuth in Settings
Airtable, Asana, Bitbucket, Cal, Calendly, Confluence, Grok, Discord, Dropbox, GitHub, GitLab, Gmail, Google Ads, Google Calendar, Google Drive, Google Sheets, Gorgias, HubSpot, Jira, Klaviyo, Linear, LinkedIn, Microsoft Teams, xAI, Notion, OpenAI, OpenRouter, Outlook, Salesforce, Shopify, Slack, Stripe, Trello, Zendesk
Launch an agent that screens fit, books consults, and sends reminders — so admin stays outside the room.
15-minute strategy call
FAQ
Setup, billing, and what your agent handles on a call.
Mixr is built for administrative workflows — intake, scheduling, reminders — not clinical notes in the agent. You control what connections and data the agent can access, and you can keep clinical systems separate.
Your agent uses a warm, professional tone you configure. It handles logistics so clients get fast answers without waiting days for a callback between sessions.
Yes. New client inquiries that arrive at night get an immediate, empathetic reply and intake steps — so they do not go cold before your first morning slot.
Connect Google Calendar and set your bookable windows. The agent only offers times you have open and sends confirmations and reminders automatically.
Automated reminders before sessions cut no-shows without awkward phone tag. Clients can confirm or reschedule in one tap when plans change.
Therapists & Counselors
Intake forms and scheduling eat the week. Your agent handles first contact, booking, and reminders — so you stay with clients.
Deploy in minutes · Enterprise-ready security
Intake outside the room
Configure fit screening and policies, connect scheduling, and handle inquiries without interrupting sessions.
Add your website — modalities, insurance vs private pay, crisis routing, and intake questions — compliant first conversations.
Consult slots on your calendar, secure email confirmations, and reminders that cut no-shows.
After-hours inquiries get screened and booked — your calendar fills without admin eating session time.
English, Spanish, French, German, Portuguese, Arabic, Chinese, Hindi, Japanese, Korean, Italian, Vietnamese, Arabic, Arabic, Bengali, Indonesian, Portuguese, Russian, Spanish, Turkish
Operational scenarios
New inquiries, scheduling back-and-forth, and reminders that slip when the day runs long.
Someone finds you at 1am, fills a form, and hears nothing until Monday — by then they've gone quiet or booked elsewhere.
Inquiries go cold overnight
Every inquiry met instantly
Your agent replies with warmth, gathers basics, and books your next open slot. They wake up heard and scheduled.
Manual emails get buried. A no-show costs a full session slot and another round of phone tag.
Empty hours, lost income
Fuller book, fewer gaps
Friendly reminders 24 hours and 2 hours out. Reschedules happen immediately; open slots can fill from waitlist.
Prospect asks if you take their plan — you are in session until 4pm. They book with a practice that answered in five minutes.
Insurance questions go unanswered
Coverage answered, consult booked
Your agent confirms in-network status, explains self-pay vs insurance intake, and books the consult — no clinical advice, just clear logistics.
A Thursday 3pm opens up. Three people wanted that window last week — nobody gets the text because you are between clients.
Empty slots, silent waitlist
Cancellations refilled fast
Cancellation triggers waitlist outreach in order. Open hours fill without you playing phone tag between sessions.
Customer experience
Warm, helpful replies at the speed they expect — so nobody waits on hold or wonders if you got their message.
Calls, texts, and DMs get a real response — not voicemail or silence.
Nights, weekends, and your busiest hours — customers never hit a dead end.
Helpful answers that feel human — taking care of people, not running a phone tree.
Sales objections
Screen fit, book consults, and reduce no-shows with gentle reminders.
Your clients are vulnerable. You spend ~8 hours a week on scheduling and intake — but a robot feels wrong.
First messages stay warm and human: set expectations, book, escalate. You keep the clinical relationship; admin stops owning your week.
Four therapists, rising inquiries, missed intake calls — a full-time front desk isn't in the budget.
One agent handles intake across providers, routes by specialty, and books within each calendar. Scale without a new hire.
You will not risk patient trust for convenience. Vendors promise "AI receptionist" with vague compliance language.
Scoped OAuth, no passwords in prompts, intake only — crisis routing to 988/911, escalate to staff. You control what is collected and what is sent.
Senior clinicians carry their own scheduling while associates flood the shared inbox. Response time varies by who is on admin duty.
One intake playbook per provider: specialty routing, calendar rules, and consistent first reply — every clinician gets the same front door.
Growth
Waitlist nurture and rebooking nudges that respect boundaries.
Clients leave feeling better but never refer — and asking months later feels awkward.
Referrals by accident
A gentle check-in weeks later invites sharing your info — appropriate, low-pressure, referral-friendly.
Grateful clients referPsychology Today (or site) views spike, then stall. Slow follow-up kills conversion.
Views without clients
Instant engagement plus a soft nudge for anyone who didn't book: more views become sessions.
Inquiries that convertNew Year resolutions spike searches, then your book thins in February. Past clients who finished care never hear from you.
Quiet months, no nurture
Gentle check-ins to graduated clients and waitlist nudges for people who inquired but never booked — fill gaps without cold outreach.
Past inquiries re-engagedYou run a monthly anxiety group. One Instagram post. Regular clients would come if they knew — you never follow up.
Events nobody sees
Targeted invite to clients who match the topic with a one-tap hold on open seats — groups fill before you discount the room.
Right clients invitedYour stack
Google Calendar consult slots, Gmail intake, Zoom telehealth links, and Stripe for self-pay.
Manage your session schedule and availability windows
Send intake forms, confirmations, and session reminders
Auto-generate telehealth links for virtual sessions
Collect session payments and manage billing
Connect via OAuth in Settings
Airtable, Asana, Bitbucket, Cal, Calendly, Confluence, Grok, Discord, Dropbox, GitHub, GitLab, Gmail, Google Ads, Google Calendar, Google Drive, Google Sheets, Gorgias, HubSpot, Jira, Klaviyo, Linear, LinkedIn, Microsoft Teams, xAI, Notion, OpenAI, OpenRouter, Outlook, Salesforce, Shopify, Slack, Stripe, Trello, Zendesk
Launch an agent that screens fit, books consults, and sends reminders — so admin stays outside the room.
15-minute strategy call
FAQ
Setup, billing, and what your agent handles on a call.
Mixr is built for administrative workflows — intake, scheduling, reminders — not clinical notes in the agent. You control what connections and data the agent can access, and you can keep clinical systems separate.
Your agent uses a warm, professional tone you configure. It handles logistics so clients get fast answers without waiting days for a callback between sessions.
Yes. New client inquiries that arrive at night get an immediate, empathetic reply and intake steps — so they do not go cold before your first morning slot.
Connect Google Calendar and set your bookable windows. The agent only offers times you have open and sends confirmations and reminders automatically.
Automated reminders before sessions cut no-shows without awkward phone tag. Clients can confirm or reschedule in one tap when plans change.
